We are pleased that you have applied to Jamestown Europe. Transparency and a trustful handling of your personal data is an important basis for a good cooperation. We therefore inform you about how we process your data and how you can exercise your rights under the General Data Protection Regulation. The following information will give you an overview of the collection and processing of your personal data in connection with the application procedure.

Who is responsible for the processing?

How can I contact the data protection officer?

Which personal data do we use?

We process your personal data, as far as they are necessary for the execution of the application procedure. This includes the following data categories:

• Applicant master data (first name, last name, job position)
• Qualification data (cover letter, CV, previous activities, professional qualification)
• Work certificates and certificates (performance data, assessment data etc.)

• Police certificate of good conduct
• Schufa creditworthiness information
• Results of the aptitude test

• Voluntary information, such as e.g. an application photo, information on severely disabled persons or other information that you voluntarily provide to us in your application. 

We process personal data that we receive from you during the application process, and from the following sources:

• Other Group companies (i.e. Jamestown Europe Management B.V., Jamestown US-Immobilien GmbH, Jamestown, LP)
• Recruitment service providers.

For what purposes do we process your data and on what legal basis?

We process your personal data in particular in compliance with the General Data Protection Regulation (GDPR) and all other local applicable laws.

Data processing for the purpose of the application (Art. 6 para. 1 lit. b GDPR)

Personal data of employees may be processed if it is necessary for the performance of the employment contract. Personal data of applicants may be processed for the purposes of the application procedure if this is necessary for the decision to enter into an employment contract.

The necessity and scope of the data collection are judged, among other things, by the position to be filled. If your desired position involves the performance of particularly confidential tasks, increased personnel and/or financial responsibility, or is linked to certain physical and health conditions, more extensive data collection may be necessary. In order to protect data protection, such data processing takes place only after the selection of applicants has been completed and immediately before you are hired.

Data processing on the basis of a consent given by you (Art. 6 para. 1 lit. a GDPR, Section 26 para. 2 BDSG)

If you have given us your voluntary consent to the collection, processing or transfer of certain personal data, then this consent forms the legal basis for the processing of this data.

In the following cases we process your personal data on the basis of your consent:

• Admission to the applicant pool, this means we store the application documents beyond the current application procedure for consideration in later application procedures;
• Share the application with Group companies;
• Forwarding your application documents from the applicant pool to recruitment service providers.

On the basis of a legitimate interest of the controller (Art. 6 para.1 lit. f GDPR)

In certain cases we process your data to protect our legitimate interests or those of third parties:

• To defend legal claims in proceedings under local laws and regulations (e.g. in Germany, the German General Equal Treatment Act (AGG)). In the event of a dispute, we have a legitimate interest in processing the data for evidence purposes.
• Data comparison with EU anti-terrorist lists in accordance with Regulations (EC) No. 2580/2001 and 881/2002: As a company, EU law obliges us to play our part in the fight against terrorism. No funds may be made available to persons and organizations on the terrorist lists (provision prohibition). We are also obliged to carry out this comparison for the AEO certificate as an "authorized economic operator".

To whom will your data be passed on to?

Your data will be processed mainly by our human resources department and the department manager of the position to be filled. In some cases, however, other internal and external bodies are also involved in the processing of your data.

Internal departments:

• Human resources department
• Department manager
• Works council

Companies in the Group:

External Services Providers:

• Service provider of candidate management systems
• IT service providers (e.g. maintenance service providers, hosting service providers)
• Service Provider for data and file destruction

In case you have further questions regarding our individual recipients, please contact us at careers@jamestowneurope.com

Will your data be transferred to countries outside the European Union (so-called third countries)?

Countries outside the European Union (and the European Economic Area "EEA") handle the protection of personal data differently from countries within the European Union. We also use service providers located in third countries outside the European Union to process your data. There is currently no decision by the EU Commission that these third countries generally offer an adequate level of protection.

We have therefore taken special measures to ensure that your data are processed in third countries as securely as within the European Union. Such measures include, inter alia, concluding the standard data protection clauses provided by the Commission of the European Union with service providers in third countries. These clauses provide appropriate guarantees for the protection of your data with service providers in third countries.

If you wish to review the existing warranties, you can contact us at jteu-privacy@jamestown.de

For how long do we store your data?

We store your personal data for as long as this is necessary for the decision on your application. If an employment relationship between you and us is not concluded, we may also further store data, insofar as this is necessary to defend against possible legal claims. Your data will be regularly deleted within 6 months after the end of the application process.

If an employment relationship is not established, but you have given us your consent for the further storage of your data, we will store your data until your consent is revoked, but for a maximum of further three years. On specific occasions, we may also store your data for a longer period of time for the purpose of defending us against possible legal claims.

What rights do you have in connection with the processing of your data?

Every data subject has the right of access under Article 15 GDPR, the right to rectification under Article 16 GDPR, the right to erasure under Article 17 GDPR, the right to restriction of processing under Article 18 GDPR, the right to object under Article 21 GDPR and the right to data portability under Article 20 GDPR.

Right to object

What right do you have in the event of data processing for legitimate or public interest?

Pursuant to Art. 21 para. 1 GDPR, you have the right to object at any time for reasons arising from your particular situation to the processing of your personal data on the basis of Art. 6 para.1 lit. e GDPR (data processing in the public interest) or Article 6 para. 1 lit. f GDPR (data processing to protect a legitimate interest), this also applies to profiling based on this provision. In the event of your objection, we will no longer process your personal data unless we can prove compelling grounds for processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

Revocation of consent

You can revoke your consent to the processing of your personal data at any time. Please note that the revocation is only valid for the future.

Right to information

You may request information as to whether we have stored personal data about you. If you wish, we will inform you of the data concerned, the purposes for which the data is processed, to whom this data is disclosed, how long the data is stored and what further rights you are entitled to with regard to this data.

Further rights

In addition, you have the right to have your data corrected or deleted. If there is no reason for further storage, we will delete your data, otherwise, we will restrict processing. You may also request that we provide all personal information that you have provided to us in a structured, current and machine-readable format either to you or to a person or company of your choice. In addition, there is a right to lodge a complaint to the responsible data protection supervisory authority (Art. 77 GDPR).

Assertion of your rights

To exercise your rights, you can contact the Controller or the Data Protection Officer using the contact details provided or the human resources department at jamestown-jobs@m.personio.de. We will process your enquiries immediately and in accordance with legal requirements and inform you of the measures we have taken.

Is there an obligation to provide your personal data?

There is no legal or contractual obligation for you to provide your personal data. However, providing your personal data is required to carry out the application process. This means, that if you do not provide this data, we will not be able to carry out the application process.

Changes to this information

If the purpose or manner of processing your personal data changes significantly, we will update this information in time and inform you about the changes.

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